Committees of Council

The function of the Art Exhibition Advisory Committee is to:

• Provide advice to Council on the development and management of the annual Hunters Hill Art Exhibition.
• Contribute ideas, community and cultural knowledge to assist the Exhibition.
• Make recommendations to Council on any significant operational aspects of the Exhibition.

Frequency of Meetings

Monthly (evenings)

Membership

• Two Councillors appointed bi-annually by Council;
• Quorum, half plus one (1);
• Community Events Officer;
• Eight community reps appointed by nomination for four years.

Current Members

• Clr Justine McLaughlin: Chair
• Clr Ross Williams
• Jane Whiston
• Jill Trochei
• Lynnette Rochford
• Mez Houghton
• Pauline Zufferey
• Yvonne Robinson
• Kate Armati
• Lizzie Windsor
• Nichola Clutterbuck

Minutes 2020

Art Exhibition Advisory Committee meeting held on 23 June 2020
Art Exhibition Advisory Committee meeting held on 7 June 2020

The purpose of the Audit, Risk and Improvement Committee is to:

• Provide independent assurance and advice to Council on risk management, internal control, governance and external accountability.

Frequency:

• Quarterly with an additional meeting to review the end of year financial statements.

Membership (voting):

• 2 independent members and 1 Councillor.
• Chair is an independent member.

Advisors:

• General Manager.
• Director Finance & Corporate Strategy.
• NSW Audit Office appointed External Auditor.
• Head of Internal Audit Shared Services (by invitation).

The function of the Children’s Services Advisory Committee is to:

• Provide a formal liaison mechanism with local children’s service providers including Preschool, Long Day Care, and Occasional, playgroups, Family Day Care & out of School Care.
• Keep Council informed of the needs and issues regarding the provision of children’s services in the Municipality.

Frequency of Meeting

Bi-annually (daytime)

 Membership

• One Councillor appointed bi-annually by Council with alternative Councillor delegate (Councillor to Chair);
• Quorum, half plus one (1);
• Manager Place and Projects;
• One representative from each local children’s service;
• Reps nominated by each group, term not > than 4 years.

More information can be found at:

https://www.rms.nsw.gov.au/about/what-we-do/committees/traffic-committees.html

https://www.rms.nsw.gov.au/business-industry/partners-suppliers/traffic-management/powers-committees.html

The function of the Events Advisory Committee is to:

• Provide advice to Council on the development and management of Council’s Annual Program of Events.

Frequency of Meetings

As required (evening 6.00pm)

Membership

• Two Councillors appointed bi-annually by Council (Councillor to chair)
• Quorum, half plus one (1);
• Volunteers by invitation & Schools;
• Eight community reps, representing a diverse cross section of the community and appointed by nomination for four years.

The function of the Gladesville Main Street Committee is to:

• Communicate to residents, business owners, landlords and visitors the benefits of a strong and vibrant business precinct and engaging their support and cooperation in the achievement of the Committee’s objectives.
• Review the various strategic documents produced for and by both Hunters Hill and City of Ryde Councils to identify and prioritise initiatives.
• Develop strategies to create attractive and friendly places and enhance the economic viability of the Gladesville Village Precinct.

 Frequency of Meetings

Quarterly.

Membership

• Two Councillors appointed bi-annually by Hunter’s Hill Council;
• Two Councillors nominated by City of Ryde Council;
• General Manager of each Council or their delegate;
• Five (5) representatives from the retail sector;
• Three (3) representatives from the commercial landlord sector;
• Two (2) members of the general community of Gladesville.

Each member’s term shall expire bi-annually on the 30 June, with retiring representatives being eligible for reappointment for a maximum of two (2) subsequent terms.

The Roads and Maritime Services (RMS) is legislated as the organisation responsible for the control of traffic on all roads in New South Wales. However, the RMS has delegated certain aspects of the control of traffic on regional roads and local roads to Council.

Should Council wish to consider measures to regulate traffic on regional roads and local roads it must seek the advice of the Local Traffic Committee . This is a technical advisory group which considers proposed traffic measures to ensure that technical criteria and local requirements are being met. Traffic measures may include:

• Regulatory road signs and line marking –  including parking restrictions
• Pedestrian crossings – zebra and children’s crossings
• Traffic islands – line marked or concrete
• Traffic calming facilities
• Roundabouts and turning lanes

Frequency of Meetings

Meetings are normally held in March, June, September and December.

Formal Members

• Roads and Maritime Services
• The Police
• Representative from Council
• Local State Member of Parliament or their nominee

Informal advisors can also attend the Traffic Committee meeting which may include Council technical officers, Road Safety Officers, Bus and Taxi operators, Emergency Services operators such as NSW Fire Brigade or NSW Ambulance.

Recommendations of the Traffic Committee are then heard at a following Council meeting for determination.

Minutes 2020

Local Area Traffic Committee meeting held 17 September 2020

Local Area Traffic Committee meeting held 18 June 2020

Local Area Traffic Committee meeting held 19 March 2020

Minutes 2019

opens in a new windowLocal Area Traffic Committee meeting held 26 November 2019 – Extraordinary

opens in a new windowLocal Area Traffic Committee meeting held 19 September 2019

Local Area Traffic Committee meeting held 20 June 2019

Local Area Traffic Committee meeting held 21 March 2019

Minutes 2018

Local Area Traffic Committee meeting held 6 December 2018

Local Area Traffic Committee meeting held 24 September 2018

The function of the Conservation Advisory Panel is to:

• Consider & advise Council staff on any matter of environmental heritage referred to the Committee by staff, including:
• Building & development proposals.
• Plans or policies referred by Council or the General Manager.

Frequency of Meetings

 Monthly (evenings)

 Membership

• Two Councillors for two years appointed bi-annually by Council (Councillor to Chair);
• Quorum, half plus 1;
• Heritage Consultant;
• Director Development & Regulatory Services;
• Representative nominated by Hunters Hill Trust (1);
• Representative nominated by the Institute of Architects (1);
• Representative nominated by the National Trust (1);
• Two (2) community reps appointed by nomination for four years.

More Details

The function of the Hunters Hill Access Inclusion & Seniors Advisory Group is to:

• Advise Council on access for disabled people to Council premises, public places & public buildings in the area.
• Advise Council on the needs of, and provision of services to, older people in the Municipality.
• Assist with activities and events for older people including Seniors Week.

Frequency of Meetings

 Quarterly (daytime)

 Membership

•  One Councillor appointed bi-annually by Council with alternate Councillor delegate – Councillor to Chair
• Quorum, half plus one (1);
• Manager Place and Projects
• Director Service Delivery and Special Projects;
• Eight community representatives appointed by nomination for four years.

The function of the Hunters Hill Property Advisory Committee is to:

• Provide recommendations to Council with regards to:

1. 1. Evaluating Council’s property assets to determine if they are providing community benefit;
   2. Developing strategies for the future of Council’s assets;
   3. Investigating opportunities to invest/reinvest in property assets.

Frequency of Meetings

As required

Membership

•  Three (3) Councillors
• General Manager
• Acting Director Corporate Service
• Five (5) community members;

The function of the School Principals Liaison Group is to:

• Provide a liaison mechanism with local schools to develop relationships and share information.

Frequency of Meetings

One per term – during day. 

Membership

•  Mayor with one alternate Council delegate (Mayor to chair);
• General Manager;
• Manager Place and Projects;
• One (1) representative from each school;
• Gladesville Police youth representative.

The functions of the Bushland Management Advisory Committee are to:

• Provide Advice and assistance to Council, where relevant, regarding bushland management strategies and actions in implementation of Council’s Plans of Management and CSP objectives;
• Assist in the protection of local natural areas and in particular bushland;
• Support the protection of bushland to achieve ecological diversity, including local native flora and fauna and associated habitat as well as local Endangered Ecological Communities in the Municipality listed under the Biodiversity Conservation Act 2016, namely:

Turpentine lronbark forest;

Coastal Saltmarsh (Lane Cove River foreshore);

Swamp Oak floodplain forest; and

Sydney freshwater wetlands;

• Coordinate and facilitate hands-on bush care and regeneration by active volunteer bush care groups;
• Identify hazards and/or risks impacting on bushland and other natural areas;
• Assist in obtaining grants from Local Landcare Services and elsewhere;
• Assist in dissemination of information in promoting the value of our bushland to the community;
• Encourage active community involvement in bush care and volunteering including recruitment of local residents to active bush care groups, associated training, awareness and induction; and
• Report on improvements to bushland areas, including hours of volunteer work provided, quantitative data on weed eradication, new plantings and their survival and wildlife numbers.

Frequency of meetings

Meetings of the Committee are held at least quarterly

Membership

• Two Councillors appointed biannually by Council – One Councillor to be Chair
• One Council Officer appointed by the General Manager
• Two members of the Hunters Hill community appointed by Council from public nominations
• One representative from each active Hunter’s Hill Bushcare Group

Bushland Management Advisory Committee Terms of Reference

The function of the Floodplain Risk Advisory Committee is to:

• Assist Council in the development and implementation of flood studies and plans.

Frequency of Meetings

 TBA

 Membership

• Councillor 
• Director, Service Delivery & Special Projects
• Assistant Asset Engineer
• Bushland Coordinator
• Office of Environment and Heritage (1)
• DPI – Fisheries (1)
• Sydney Water (1)
• Community representatives

The function of the Sustainability Action Plan Working Party is to assist Council by providing input, feedback and guidance on strategic planning, policy development, design and implementation proposals for the Hunter’s Hill Council Sustainability Action Plan. The Working Party is a short term project.

Frequency of Meetings

Three

Membership

•  Councillors (3)
  • Clr Elizabeth Krassoi
  • Clr Justine McLaughlin
  • Clr Jim Sanderson
• Manager Place and Projects
• Sustainability Education Officer
• 8 Community Representatives:
  • Tracey Ashton
  • Katrina Barter
  • Heather Cook
  • Carrie Hamilton
  • Penny Hurley
  • Lisa McLean
  • Madeleine Thesseling
  • Helen Whitkin

The function of the Inclusive Playground Project Panel is:

• As a short term project panel of representatives from all interested parties to guide parameters for future audits and identify a suitable plan of action and consider grant/funding opportunities to make an inclusive play space a reality by no later than 2020.

Frequency of Meetings

 As required.

Membership

•  Councillors (2)
• Manager Community Services
• Touched by Olivia Representative
• Five Community Representatives: