22 Alexandra Street, Hunters Hill NSW 2110

Guidelines for Participation at Council Meetings

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Guidelines for Public Participation at Council Meetings

Who is permitted to speak?

  • A resident (individual or organisational) or their representative
  • A ratepayer (individual or organisational) or their representative
  • A representative of a local community organisation
  • A representative of a statutory authority

On what subject is a speaker permitted to speak?

  • A non-judicial matter (ie, one pertaining to Council policy or performance), whether or not it is listed on the agenda – unless the speaker has already spoken on the same matter within the previous three months
    Note:
    The excluded “judicial” matters are ones where the elected Council acts for the State in exercising adjudicatory powers eg, making determinations on building application and development application matters.
  • An application or matter before the Council for consideration and/or determination
  • A matter not deemed “confidential” – in accordance with NSW Local Government Act 1993

What type of presentation is a speaker permitted to make?

  • One address per speaker per meeting which shall be limited to not more than three (3) minutes
  • One which is confined to making statements of fact – questions cannot be accommodated (unless by resolution of Council in accordance with Clause 7 of Code of Meeting Practice)
  • One that may be supported by whatever copies of printed information and images that the speaker can make available – use of audio-visual media cannot be accommodated
  • There is a limitation of two speakers for any one item, with one in support of the recommendation to the Council, and one speaker in opposition (Clause 13.2.(a) of Code of Meeting Practice); (this has been varied by resolution of the Council).

When can a speaker speak?

  • During a period allocated at the beginning of the meeting for items listed on the agenda or special permission by the Mayor.

How does a speaker become eligible to speak?

  • By obtaining a Request to Address Council Meeting form from the Council Offices.
  • By lodging a completed request form (including precis of their planned address) to the General Manager’s Office by 12.00 noon the Monday of the nominated meeting.
  • By receiving confirmation that the Request can be accommodated at the nominated meeting – this is subject to scheduling and time limits.

Request permission to speak form

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Hunter’s Hill Council

22 Alexandra Street, Hunters Hill NSW 2110
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